Protecting Business Files

Email file transfer

For many businesses, it can be difficult to get information from one department to another, especially when the file in question is too large to send in an email. Many businesses turn to file transfer systems to send large documents within the company. Unfortunately, many data delivery services are lacking in security, and may cause valuable information to be lost. Sometimes, the breaches in security are even caused by human error. Business owners should take appropriate steps to utilize a secure file transfer service.

One of the most important things to remember when organizing data delivery methods is visibility. Employees should be able to determine who is sending which files. People sending the files should also be able to determine who is receiving and viewing the files. Password protection is a good starting point for visibility compliance. Files containing sensitive information may be set to delete themselves if they go a certain amount of time without being viewed, in case someone has access to an inbox that they should not be able to view.

While every business owner wants to utilize easy file transfer services, data delivery services are not all created equal. Some services will be able to transfer large files more easily than others. Large transfers can be scheduled to take place during off-peak times of day to avoid clogging the system.

Lastly, the most important thing you can do to keep your business’ files secure during transfer is to train employees in the use of data delivery services. Employees should know not to use personal emails to transfer files for convenience, and employers should track and enforce this policy. While it is nice to trust your employees to do the right thing, it is better to be safe than sorry.

Now that you know the importance of securing your file transfer system, you can take the appropriate steps to protect your business’ sensitive information.